<p>
<p>Oregon Department of Education Educational Improvement &amp; Innovation 255 Capitol St NE Salem, OR 97310 DATE: TO: January 15, 2010 Publishers &amp; Representatives for Oregon Instructional Materials FROM: Drew Hinds/Paula Merritt, Instructional Materials RE: NOTICE - # 1 2010 Oregon State Adoption Process for Instructional Materials- Second Languages (World Languages) Welcome to the Oregon Adoption Materials Process for World Languages (Second Languages) in the following categories: Category 1* – Elementary Second Languages (World Languages) Category 2* - Secondary Second Languages (World Languages) Category 3 - Language for Native/Heritage Speakers Note: Languages may include Spanish, French, German, Japanese, Sign Language, Mandarin Chinese, Russian, or Italian. *Category 1-Grades K-5/6 *Category 2-Grades 7-12 Enclosed you will find the following documents: Circular of Information o announcing the 2010 adoption of Second Languages (World Languages) Information regarding the Oregon Instructional Material Law Information Request Form (to be returned if you wish to participate) 2010 Publisher Adoption Process Schedule If you would like to participate in the process Please complete the “Information Request Form” (2 pages) and return by deadline – 2/5/10. Mail to: 255 Capitol St. NE, Salem OR 97310, Att: Paula Merritt or Phone: (503) 947-5746 Fax to: (503) 378-5156 or scan and email to: Email: Paula.Merritt@state.or.us INFORMATION REQUEST FORM – Due 2/5/10 Request for Information regarding the 2010 Adoption of Second Languages (World Languages) *Page 1 of 2* NOTE: Companies interested in submitting instructional materials for consideration in the 2010 state adoption (contracts effective July 1, 2010 to June 30, 2017) must complete (BOTH PAGES) and return this form on or before 2/5/10. No further informational mailings related to the adoption will be sent unless this form is returned. _________________________________________________________________________________________________________ Our company is interested in submitting instructional materials for consideration and adoption in the upcoming Oregon state adoption. Please send the criteria and instructions for each category indicated. Further mailings related to this adoption should be sent to the main and or regional office as listed below: Company: Address: Attention of: Telephone: Fax: Email: Contract Representative: Address: Telephone: Fax: Email: The Local Representative (who serves the state of Oregon and to whom informational mailings/email should also be sent is: Name: Address: Telephone: Fax: Email: *NOTE: Upon receipt by ODE, this form will become the official mailing list for the 2010 Adoption in Second Languages (World Languages). INFORMATION REQUEST FORM – Due 2/5/10 (Continued) *Page 2 of 2* Company: To assist the Oregon Department of Education in preparing for the review please estimate the number of submissions your company is considering in each category. Categories Number of Submissions* (Please note language in addition to the number of submissions) Example: Category 1 – Elementary Second Languages (World Languages) One Spanish elementary submission One French elementary submission One German elementary submission 3 Category 1 *– Elementary Second Languages (World Languages) Category 2* - Secondary Second Languages (World Languages) Category 3 – Language for Native/Heritage Speakers Note: Languages may include Spanish, French, German, Japanese, Sign Language, Mandarin Chinese, Russian, or Italian. *Category 1-K-5/6 *Category 2-Middle and high school Submissions: The definition of basal is any organized system which constitutes the major instructional vehicle for a given course of study, or any part thereof. Therefore, each submission must be able to cover core curriculum (basal) and meet the Oregon Content Standards for that category to be considered one submission. If you have several books that are needed to cover core curriculum (basal) and meet the Oregon Content Standards; this would also be considered one submission. Please return pg. 1 &amp; 2 of this form on or before 2/5/10 to: Oregon Department of Education State Instructional Materials Services Attn: Paula Merritt 255 Capitol Street NE Salem, OR 97310 Fax: (503) 378-5156 The attached Publisher Adoption Schedule for 2010 will help with Oregon’s process and timeline. Draft subject to change: (last updated: 1/22/2010 8:15 AM) 2010 OREGON ADOPTION PROCESS DETAILED SCHEDULE for PUBLISHERS Second Languages (World Languages) 2010-2017 Category 1 – Elementary Second Languages (World Languages) Category 2 - Secondary Second Languages (World Languages) Category 3 - Language for Native/Heritage Speakers Note: Languages may include Spanish, French, German, Japanese, Sign Language, Mandarin Chinese, Russian, or Italian *Category 1-K-5/6 *Category 2-Middle and high school Approx. DATE Mailed to you Meeting What How/Specifications Deadline Date Due to ODE 1/15/10 Notice # 1-Instructional Materials Announcement Memo Included: Circular of Information Information Request Form (due back 2/5/10) 2010 Oregon Adoption Process Schedule *Information Request Form Complete 2-page form and return 2/5/10 2/18/09 Via conf call Oregon Process Conference Call Meeting 2:00 pm to 3:30 pm. A call-in number will be sent to you via email at a later date. 2/22/10 (OR after we receive your Information Request Form) Notice # 2-Instructional Materials Announcement Memo Included: Instructional Materials Proposal Forms (Form 4538) Agreement between the State and publishing company (due back 4/5/10) Bid Spreadsheet Samples of electronic form to be downloaded (due back on CD 4/5/10) Instructional Materials Summary Form (Form 4824) Explaining submission of materials (due back 5/21/10) Criteria Sheets 2010 Oregon Adoption Process Schedule 3/18/10 Via conf call Publishers Briefing Conference Call Meeting 2:00 pm to 3:30 pm. A call-in number will be sent to you via email at a later date. Instructional Materials Proposal Form (Form 4538) 4/5/10 Bid Spreadsheets Must be returned “On disk” in Microsoft Excel format 4/5/10 Instructional Materials Summary Form (Form 4824) 5/21/10 5/10/10 Publishers Invoices Bid Changes No changes accepted after this date! Any bid changes MUST be received on a CD/DVD (No emails accepted) 6/1/10 Draft subject to change: (last updated: 1/22/2010 8:15 AM) Approx. DATE Mailed to you Meeting What How/Specifications Deadline Date Due to ODE 6/9/10 Notice # 3-Instructional Materials Announcement Memo Included: Program Submission by Publisher (notify by 7/1/10 if error) Information about: Invoice reminder, samples/label directions, shipping instruction sheet, evaluation materials info, tips for communication Program Submission by Publisher 7/1/10 (if in error) Shipment of Presentation/Sample Materials See Shipping Instruction Sheet for shipping: Will NOT be accepted before the week of July 12-23rd (&amp; will be refused) To Arrive between 7/12 to 7/23 (No earlier or later) Invoice Payment Payment due upon receipt &amp; MUST be received before presentation - Mail to: Paula Merritt OR Dept of Ed-255 Capitol St NE, Salem, OR 97310 NO LATER THAN 7/12/10 Will be EMAILED 7/20/10 Presentation (room &amp; time) Schedule Shows publisher presentation days/times/rooms. You will be emailed revisions as they occur. Sunday 7/25/10 12Noon to 3:00pm Publisher Representative to Western OR University (WOU) for computer password/technology set up (recommended) Stop by between the hours of 12 Noon to 3:00 p.m. only University Center Building 7/26/10-7/30/10 8:30am-6:00pm Presentations &amp; Evaluation week at WOU Werner University Center Building (per your schedule) Please check-in at desk to sign-in, receive parking passes, and check to see if you have latest revisions. Concluding Presentations Upon departure for the week plan to leave 1-set ONLY of your materials with Hamersly Library “loading dock” 8- 5pm M-F, before leaving for the week. The University has no room to store your materials before or after your presentation &amp; they could be recycled. 10/21/10 State Board’s 1st read of Instructional Materials 10/22/10 State Board’s Proposed Adoption of Instructional Materials 10/22/10 (meeting live streamed) http://www.ode.state.or.us/search/results/?id=336 Fall 2010 2010 Fall Video Caravan 10/25 – 11/19 Oregon Department of Education 255 Capitol St NE Salem, OR 97301 Fax: (503) 378-5156 Contacts: Drew Hinds, Education Specialist – (503) 947-5799, Drew.Hinds@state.or.us Paula Merritt, Coordinator – (503) 947-5746, Paula.Merritt@state.or.us Web Page: http://www.ode.state.or.us/search/results/?id=92</p>
<div></div>
</p>