<p class="whs2">You can specify your mail preferences for viewing, saving, signature lines, and much more.</p>
<h2>Usage Guidelines</h2>
<p>To specify your mail preference, follow these steps:</p>
<ol class="whs3">
<li class="kadov-p">
<p>Click the <a class="dropspot"><span style="text-decoration: underline;"><span style="color: #0000ff;">Settings</span></span></a> tab on the left navigation bar.</p>
<p><img border="1" width="97" src="images/articles/image60.jpg" height="480" class="img_whs4" /></p>
</li>
<li class="kadov-p">
<p>Click the <a class="dropspot"><span style="text-decoration: underline;"><span style="color: #0000ff;">Mail</span></span></a> button. The <a class="dropspot"><span style="text-decoration: underline;"><span style="color: #0000ff;">Mail Preferences</span></span></a> page appears.</p>
<p><img border="1" width="375" src="images/articles/mail-preferences.gif" height="420" class="img_whs5" /></p>
<p><img border="0" width="57" src="images/articles/image292.gif" height="64" class="img_whs6" /></p>
</li>
<li class="kadov-p">
<p>On this page, you can change the following options, then click the <a class="dropspot"><span style="text-decoration: underline;"><span style="color: #0000ff;">Update Information</span></span></a> button to change the setting:</p>
<p><img border="0" width="133" src="images/articles/image370.gif" height="23" class="img_whs7" /></p>
</li>
</ol>
<table border="1" width="100%" cellspacing="0" class="whs8">
<tbody>
<tr valign="top" class="whs11">
<td width="17%" class="whs12">
<p class="whs13"><strong>Viewing</strong></p>
</td>
<td width="82%" class="whs14">
<p>Use this field to view individual emails and the mailbox folders in a new window or the existing window.</p>
<p><span style="font-weight: bold"><a class="dropspot"><strong><span style="text-decoration: underline;"><span style="color: #0000ff;">View Messages and mailbox in separate frames:</span></span></strong></a> </span></p>
<p>Select this option if you want to see the individual messages and the mailbox on the same pages but split into two different sections (such as, in separate frames on the same page). When you select this option the list of messages are seen on the top frame of the <span style="font-weight: bold"><strong>My Email</strong></span> page and the contents of the message is displayed in the bottom frame of the page.</p>
<p><a class="dropspot"><span style="text-decoration: underline;"><span style="color: #0000ff;">Use the same frame for both messages and mailboxes:</span></span></a></p>
<p>This setting allows you to read each the message but without popping up a new window. When you use this setting and go to the <span style="font-weight: bold"><strong>My Email</strong></span> page, the default view will show you all the email messages you have received. If you click an email you will be taken to an entirely new page which will display the contents of the email you have selected. Click the <span style="font-weight: bold"><strong>Inbox </strong></span>button at the top left hand side to go back to the mailbox view.</p>
<p><a class="dropspot"><span style="text-decoration: underline;"><span style="color: #0000ff;">View Messages in a new window</span></span></a> :</p>
<p>This setting allows you to view the mailbox and the individual messages in two different windows. If you click on any message in the <span style="font-weight: bold"><strong>My email</strong></span> page, a new window will pop up displaying the contents of the message.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs15">
<p class="whs13"><strong>Folder Sidebar</strong></p>
</td>
<td width="82%" class="whs16">
<p>Use this field to select whether you want the 'Folder Sidebar' on the <span style="font-weight: bold"><strong>My Email</strong></span> page to be displayed or not displayed.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs15">
<p class="whs13"><strong>Trim Subject at</strong></p>
</td>
<td width="82%" class="whs16">
<p>Use this field to restrict the number of characters that are displayed in the mail subject text field.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs17">
<p class="whs13"><strong>Trim From at</strong></p>
</td>
<td width="82%" class="whs18">
<p>Use this field to restrict the number of characters that are displayed in the <span style="font-weight: bold"><strong>From</strong></span> text field. The <span style="font-weight: bold"><strong>From</strong></span> text field holds the email id of the person who sent you the email.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs19">
<p class="whs13"><strong>Security</strong></p>
</td>
<td width="82%" class="whs20">
<p>Use this field to whether you want to receive any email formatted in HTML as opposed to plain text.</p>
<p><span style="font-weight: bold"><strong>Disable all HTML codes in incoming mail:</strong></span> Select this option to receive email as text only. If any person sends you an email in HTML format, the HyperOffice application renders that email as text only.</p>
<p><span style="font-weight: bold"><strong>Allow HTML in Incoming mail:</strong></span> Select this option to format the email you receive as HTML code. This option might be useful for displaying tables, Font styles etc.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs17">
<p class="whs13"><strong>Composing</strong></p>
</td>
<td width="82%" class="whs18">
<p>Use this field to specify whether you wish to compose a new message in a new window or in the same browser window.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs19">
<p class="whs13"><strong>Replying</strong></p>
</td>
<td width="82%" class="whs20">
<p>Use this field to specify if you want to include the original sender's message with your reply.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs17">
<p class="whs13"><strong>Send Saving</strong></p>
</td>
<td width="82%" class="whs18">
<p>Use this field to store the messages you send for reference at a later time. These messages are stored in the <span style="font-weight: bold"><strong>Sent Folder</strong></span> in the Mailbox folders.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs19">
<p class="whs13"><strong>Send Confirmation</strong></p>
</td>
<td width="82%" class="whs20">
<p>Use this field specify whether you require a confirmation note when you send an outgoing message.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs17">
<p class="whs13"><strong>Message Deletion</strong></p>
</td>
<td width="82%" class="whs18">
<p>Use this field to specify whether you want to permanently delete a message or move it to the <span style="font-weight: bold"><strong>Trash</strong></span> folder.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs19">
<p class="whs13"><strong>Deletion Action</strong></p>
</td>
<td width="82%" class="whs20">
<p>Use this field customize the way you navigate through the messages in your mailbox after deleting any message. This option allows you to either move on to the next message after you have deleted the current email or return to the main mailbox view.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs17">
<p class="whs13"><strong>Mail Action Buttons</strong></p>
</td>
<td width="82%" class="whs18">
<p>Use this field to customize the way buttons are displayed when viewing a message within the <span style="font-weight: bold"><strong>My</strong></span> <span style="font-weight: bold"><strong>Email</strong></span> page.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs19">
<p class="whs13"><strong>Incoming Mail Width</strong></p>
</td>
<td width="82%" class="whs20">
<p>Use this field to customize the width of the text box displaying messages for all the incoming mail.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs17">
<p class="whs13"><strong>Outgoing Mail Width</strong></p>
</td>
<td width="82%" class="whs18">
<p>Use this field to customize the width of the text box displaying messages for all the outgoing mail.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs19">
<p class="whs13"><strong>Use Reply to</strong></p>
</td>
<td width="82%" class="whs20">
<p>Use this field to select to either have the recipient of your email to reply to the actual sender of the email or reply to a specify address of your choice.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs17">
<p class="whs13"><strong>Use Signature</strong></p>
</td>
<td width="82%" class="whs18">
<p>Use this field to specify a signature with your email. A signature is useful to automatically insert additional information in every mail you send. You can use this field to either select the signature or disable it.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs19">
<p class="whs13"><strong>Signature</strong></p>
</td>
<td width="82%" class="whs20">
<p>Use this field to append information to every email message. The signature is added at the end of each email sent from your account. You can use the signature to include information like phone numbers, addresses, etc. The information should be information, which remains common across email.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs17">
<p class="whs13"><strong>Font Format</strong></p>
</td>
<td width="82%" class="whs18">
<p>Use this field to set the default look and feel for all the messages that you send. By default the font for the message is based on the setting you determine in this section.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs19">
<p class="whs13"><strong>Mail Filters</strong></p>
</td>
<td width="82%" class="whs20">
<p>Use this field to create mail filters and allows you to add or remove blocked senders to your mailbox.</p>
</td>
</tr>
<tr valign="top" class="whs11">
<td width="17%" class="whs17">
<p class="whs13"><strong>Blocked Senders</strong></p>
</td>
<td width="82%" class="whs18">
<p>Use this field to block senders of email you receive. Many times, you receive unwanted email. This feature helps you remove annoying senders and stop unwanted email.</p>
</td>
</tr>
</tbody>
</table>
<p> </p>