<p>You can add essential contact information such as a name, address, phone, email, and other information on the <span style="font-weight: bold"><strong>Create New Contact</strong></span> page. You can categorize your contact's professional and personal data and associate it in a specific category, such as grouping all your sales representatives in a category called, Sales Team. </p><h2>Usage Guidelines</h2><p>Follow these steps to create a new contact:</p><ol class="whs1"><li class="kadov-p"><p>From the <a class="dropspot"><u><font color="#0000ff">My Contacts</font></u></a> page, click the <a class="dropspot"><u><font color="#0000ff">new contact</font></u></a> button.</p><div id="POPUP222656067" class="droptext" style="display: none"><p><img class="img_whs2" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image125.gif" border="1" width="78" height="20" /></p></div><div id="POPUP189207213" class="droptext" style="display: none"><p><img class="img_whs3" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/contacts.gif" border="1" width="675" height="306" /></p></div></li><li class="kadov-p"><p>The <a class="dropspot"><u><font color="#0000ff">Create New Contact</font></u></a> page appears. On this page, you can enter any of the following fields:</p><div id="POPUP218589085" class="droptext" style="display: none"><p><img class="img_whs4" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/createnewcontact_main_view.gif" border="1" width="625" height="432" /></p></div></li></ol><table border="0" cellspacing="0" width="100%" class="whs5"><tbody><tr class="whs8" valign="top"><td class="whs9" width="21%"><p class="whs10">Name</p></td><td class="whs11" width="78%"><p>Type the title, first, middle, and last names of the contact. You can also type a nickname for your contact in the  <span style="font-weight: bold"><strong>Displayed Name</strong></span> field.</p></td></tr><tr class="whs8" valign="top"><td class="whs12" width="21%"><p class="whs10">Company Name</p></td><td class="whs13" width="78%"><p>Type the contact's organization name in this space.</p></td></tr><tr class="whs8" valign="top"><td class="whs14" width="21%"><p class="whs10">Job Title</p></td><td class="whs15" width="78%"><p>Type the contact's job title in this space.</p></td></tr><tr class="whs8" valign="top"><td class="whs16" width="21%"><p class="whs10">HyperOffice login</p></td><td class="whs17" width="78%"><p>Type the HyperOffice username (if any) for the contact.</p></td></tr><tr class="whs8" valign="top"><td class="whs14" width="21%"><p class="whs10">Street</p></td><td class="whs15" width="78%"><p>Type the street address information for the contact.</p></td></tr><tr class="whs8" valign="top"><td class="whs16" width="21%"><p class="whs10">City</p></td><td class="whs17" width="78%"><p>Type the city where the contact lives.</p></td></tr><tr class="whs8" valign="top"><td class="whs14" width="21%"><p class="whs10">State/Province</p></td><td class="whs15" width="78%"><p>Type the state or province where the contact lives.</p></td></tr><tr class="whs8" valign="top"><td class="whs16" width="21%"><p class="whs10">Zip/Postal Code</p></td><td class="whs17" width="78%"><p>Type the zip or postal code where the contact lives.</p></td></tr><tr class="whs8" valign="top"><td class="whs14" width="21%"><p class="whs10">Country/Region</p></td><td class="whs15" width="78%"><p>Type the country or region where the contact lives.</p></td></tr><tr class="whs8" valign="top"><td class="whs16" width="21%"><p class="whs10">Phone Numbers</p></td><td class="whs17" width="78%"><p>Select the type of phone number(s) for your contact in the <span style="font-weight: bold"><strong>Phone Numbers</strong></span> menu, then type the phone number in the field provided. You can select the following options:</p><p>Home Phone, Home Phone (alternate), Home Fax, Work Phone, Work Phone (Alternate), Work Fax, Pager, Mobile, Mobile (alternate), Assistant Phone, Manager Phone.</p></td></tr><tr class="whs8" valign="top"><td class="whs16" width="21%"><p class="whs10">Email</p></td><td class="whs17" width="78%"><p>Type up to three email addresses for your contact using the email drop-down list.</p></td></tr><tr class="whs8" valign="top"><td class="whs14" width="21%"><p class="whs10">Online Nicks</p></td><td class="whs15" width="78%"><p>Type an online nickname for your contact or enter the contact's AIM, IRC or ICQ nickname and indicate the source by choosing from the <span style="font-weight: bold"><strong>Online Nicks</strong></span> menu.</p></td></tr><tr class="whs8" valign="top"><td class="whs16" width="21%"><p class="whs10">Personal</p></td><td class="whs17" width="78%"><p>Type in information about your contact, such as the contact's <span style="font-weight: bold"><strong>Personal Web page</strong></span> or <span style="font-weight: bold"><strong>Birthday.</strong></span></p></td></tr><tr class="whs8" valign="top"><td class="whs14" width="21%"><p class="whs10">Company</p></td><td class="whs15" width="78%"><p>Type the contact's company web page, manager name or assistant name in the space provided and choose the correct label from the <span style="font-weight: bold"><strong>Company</strong></span> menu.</p></td></tr><tr class="whs8" valign="top"><td class="whs16" width="21%"><p class="whs10">Notes</p></td><td class="whs17" width="78%"><p>Type any additional notes or comments on the contact in this space. Clicking the <span style="font-weight: bold"><strong>Evaluate</strong></span> <span style="font-weight: bold"><strong>Notes as HTML</strong></span> checkbox enables the capture of this description in a HTML format instead of a text format.</p></td></tr><tr class="whs8" valign="top"><td class="whs14" width="21%"><p class="whs10">Associate or Unassociated Categories</p></td><td class="whs15" width="78%"><p>If desired, select a category to associate with the contact.</p></td></tr><tr class="whs8" valign="top"><td class="whs16" width="21%"><p class="whs10">Associating a Category</p></td><td class="whs17" width="78%"><p>Select the category in the <span style="font-weight: bold"><strong>Unassociated Categories</strong></span> box by clicking on it. Click on the <span style="font-weight: bold"><strong>>></strong></span> indicator to associate this contact with that category.</p></td></tr><tr class="whs8" valign="top"><td class="whs14" width="21%"><p class="whs10">Disassociating a Category</p></td><td class="whs15" width="78%"><p>Select a category in the <span style="font-weight: bold"><strong>Associated Category</strong></span> section and click on the <span style="font-weight: bold"><strong><< </strong></span>indicator to disassociate a previously associated category</p></td></tr></tbody></table><p>Once you have entered all the information for creating a contact click one of the following options:</p><ul class="whs18"><li class="kadov-p"><p>Click the <a class="dropspot"><u><font color="#0000ff">Create Contact</font></u></a> button to create the contact with the above information</p><div id="POPUP218203752" class="droptext" style="display: none"><p><img class="img_whs19" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image126.gif" border="0" width="108" height="22" /></p></div></li><li class="kadov-p"><p>Click the <a class="dropspot"><u><font color="#0000ff">Create Contact and Add Another</font></u></a> button to create the contact and create an additional contact on the <span style="font-weight: bold"><strong>Create New Contact</strong></span> page.</p><div id="POPUP217516684" class="droptext" style="display: none"><p><img class="img_whs20" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image127.gif" border="1" width="236" height="20" /></p></div></li><li class="kadov-p"><p>Click the <a class="dropspot"><u><font color="#0000ff">Cancel</font></u></a> button to cancel the current action and return to the <span style="font-weight: bold"><strong>My Contacts</strong></span> page without saving any data.</p><div id="POPUP218596722" class="droptext" style="display: none"><p><img class="img_whs21" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image128.gif" border="1" width="49" height="20" /></p></div></li></ul><p> </p>