<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">When using commenting you can:</span></p>
<ul class="whs1">
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">add “comments” to a file that can serve as meta data or as a simple discussion about the file.</span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">expand the comments field</span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">edit and delete comments</span></p>
</li>
</ul>
<h2><span style="font-size: 14pt; font-family: arial,helvetica,sans-serif;">Usage Guidelines:</span></h2>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">To use commenting, follow these steps:</span></p>
<ol class="whs2">
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Access the <span style="font-weight: bold"><strong>Modify File Details</strong></span> page.  <a title="Accessing the Features" href="index.php?option=com_content&view=article&id=174:accessing-the-features&catid=63:document-management-system&Itemid=10">Refer to Accessing the Features</a> topic in this help file for additional information.</span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">In the commenting area, you can:</span></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><img class="img_whs3" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image414.gif" width="574" border="1" height="144" /></span></p>
<ul class="whs1">
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Click the <span style="font-weight: bold"><strong>Add A Comment</strong></span> button to enter your comments</span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Click the <span style="font-weight: bold"><strong>Expand Comments</strong></span> to expand the comments field in order to view and read all the available comments.</span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Click the <span style="font-weight: bold"><strong>edit</strong></span> or <span style="font-weight: bold"><strong>delete</strong></span> buttons associated with a comment to modify or delete the comment.</span></p>
</li>
</ul>
</li>
</ol>
<p class="Note"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong>Note:</strong></span> only the group owner or the group administrator has access to the edit and delete buttons. Refer to the <a title="Features Access Privileges" href="index.php?option=com_content&view=article&id=175:features-access-privileges&catid=63:document-management-system&Itemid=10">Features Access Privileges</a> topic in this help file for additional information.</span></p>