<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">With auto versioning you can automatically keep all versions of a document until it is explicitly deleted or collapsed. You can turn auto versioning on or off. </span></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">If you choose auto-pruning, you can:</span></p>
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<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">set a number of files you want to keep </span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">set the number of days in the past to keep </span></p>
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<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">set “no pruning”. </span></p>
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</ul>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">This is configurable per-file.</span></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><br /></span></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">With Auto Versioning you can also:</span></p>
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<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Open up an old version of the file by clicking on the revision number.</span></p>
<p><img class="img_whs2" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image409.gif" width="580" border="1" height="136" /></p>
</li>
</ul>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong>Note:</strong></span> Any group user with the ‘Read’ permission can open/download an old version of a file.</span></p>
<ul>
<li><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Collapse all versions in order to delete all the previous versions of a file (finalize) and only keep the most recent one. </span></li>
</ul>
<ul class="whs1">
<li class="kadov-p">
<p><img class="img_whs3" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image411.gif" width="580" border="1" height="145" /></p>
</li>
</ul>
<p class="Note"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong>Note:</strong></span> Only the group owner, group administrator or the file owner can collapse all versions of a file. Refer to the <a title="Features and Access Privileges" href="index.php?option=com_content&view=article&id=175:features-access-privileges&catid=63:document-management-system&Itemid=10">Features Access Privileges</a> in this help file for additional information.</span></p>
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<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Revert to a previous version and make it the “current” version.</span></p>
<p><img class="img_whs3" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image410.gif" width="588" border="1" height="147" /></p>
</li>
</ul>
<p class="Note"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong>Note:</strong></span> Only the group owner, group administrator or the file owner can revert to a previous version of a file. Refer to the <a title="Features and Access Privileges " href="index.php?option=com_content&view=article&id=175:features-access-privileges&catid=63:document-management-system&Itemid=10">Features Access Privileges</a> topic in this help file for additional information.</span></p>
<h2><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Usage Guidelines</span></h2>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Follow these steps for Auto Versioning:</span></p>
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<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Access the <span style="font-weight: bold"><strong>Modify File Details</strong></span> page.  Refer to<a title=" Accessing the Features" href="index.php?option=com_content&view=article&id=174:accessing-the-features&catid=63:document-management-system&Itemid=10"> Accessing the Features</a> <a href="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/Accessing_the_Features_doc.htm"><span style="text-decoration: underline;"><span style="color: #0000ff;"></span></span></a> topic in this help file for additional information.</span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Verify the permissions necessary to unlock a file. For additional information, refer to the <a title="Features and Access Privileges" href="index.php?option=com_content&view=article&id=175:features-access-privileges&catid=63:document-management-system&Itemid=10">Features Access Privileges</a> in this help file.</span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">To turn versioning on without Auto Pruning, click the ON button <a class="dropspot"><span style="text-decoration: underline;"><span style="color: #0000ff;"><span style="font-weight: bold"></span></span></span></a>and click the Modify button at the bottom of the screen.</span></p>
<p><img class="img_whs5" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image406.gif" width="51" border="0" height="26" /></p>
<p><img class="img_whs6" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image412.gif" width="572" border="1" height="238" /></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">To turn versioning on with Auto Pruning, click the ON button <a class="dropspot"><span style="text-decoration: underline;"><span style="color: #0000ff;"><span style="font-weight: bold"></span></span></span></a>and select <span style="font-weight: bold"><strong>Auto Pruning ON</strong></span>, then select the type of auto pruning you want to set on the file and click the Modify button at the bottom of the screen.</span></p>
<p><img class="img_whs5" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image406.gif" width="51" border="0" height="26" /></p>
<p><img class="img_whs7" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image413.gif" width="580" border="1" height="290" /></p>
</li>
</ol>
<p class="Note"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong>Note:</strong></span> Only the group owner, group administrator or the file owner can set versioning on a file. Refer to the <a title="Features and Access Privileges" href="index.php?option=com_content&view=article&id=175:features-access-privileges&catid=63:document-management-system&Itemid=10">Features Access Privileges</a> topic in this help file for additional information.</span></p>