<p>You can compose a new email message and send it immediately, or save it to send at a later time.</p>
<h2>Usage Guidelines</h2>
<p class="whs1">To compose an email message, follow these steps:</p>
<ol class="whs2">
<li class="kadov-p">
<p class="whs3">From the <a class="dropspot"><span style="text-decoration: underline;"><span style="color: #0000ff;">My Email</span></span></a> page on the <a class="dropspot"><span style="text-decoration: underline;"><span style="color: #0000ff;">Mail</span></span></a> toolbar, click the <span style="font-weight: bold"><strong>Compose</strong></span> button. The <a class="dropspot"><span style="text-decoration: underline;"><span style="color: #0000ff;">Compose Message</span></span></a> window appears.</p>
<p><img border="0" width="475" src="images/articles/mail/compose_message.jpg" height="442" class="img_whs4" /></p>
<p><img border="0" width="482" src="images/articles/image11.gif" height="20" class="img_whs5" /></p>
<p><img border="1" width="550" src="images/articles/mail/email_main_window.jpg" height="274" class="img_whs6" /></p>
</li>
<li class="kadov-p">
<p class="whs3">In the <span style="font-weight: bold"><strong>Compose Message</strong></span> window, complete the following fields, then go to step<span style="color: #000000;">3</span> :</p>
</li>
</ol>
<table border="1" width="100%" cellspacing="0" class="whs7">
<tbody>
<tr valign="top" class="whs10">
<td width="10%" class="whs11">
<p class="whs12"><span style="font-size: 10pt;">From</span></p>
</td>
<td width="89%" class="whs13">
<p><span style="font-size: 10pt;">Select the email address that you want the email to be sent from.</span></p>
</td>
</tr>
<tr valign="top" class="whs10">
<td width="10%" class="whs14">
<p class="whs12"><span style="font-size: 10pt;">To</span></p>
</td>
<td width="89%" class="whs15">
<p><span style="font-size: 10pt;">Type the email addresses that you want to send the message to. Use a comma or a semi-colon to separate multiple addresses.</span></p>
<p class="Note"><span style="font-size: 10pt;"><span style="font-weight: bold"><strong>Tip:</strong></span> Click the <img border="1" width="22" src="image17.gif" height="19" class="img_whs16" /> button to conveniently access email addresses for your groups and other contacts in your contacts listing. The </span><a class="dropspot"><span style="text-decoration: underline;"><span style="font-size: 10pt; color: #0000ff;">Select Message Recipients</span></span></a><span style="font-size: 10pt;"> window appears. In this window, you can choose to view your Groups or Personal contacts or view your contacts by selecting a category. In the <span style="font-weight: bold"><strong>Contacts</strong></span> list, select the recipient(s) name and click the <span style="font-weight: bold"><strong>&gt;</strong></span> button. To select all contacts in a group or contact category click the <span style="font-weight: bold"><strong>&gt;&gt;</strong></span> button. Click the <span style="font-weight: bold"><strong>Accept Addresses</strong></span> button to complete your selection. <br /><br /></span></p>
<p><span style="font-size: 10pt;"><img border="0" width="524" src="images/articles/select_message_recipients.gif" height="323" class="img_whs17" /></span></p>
</td>
</tr>
<tr valign="top" class="whs10">
<td width="10%" class="whs14">
<p class="whs12"><span style="font-size: 10pt;">CC</span></p>
</td>
<td width="89%" class="whs15">
<p><span style="font-size: 10pt;">Use the CC feature (carbon copy) when you want to keep other recipients posted on the contents of your email message. For example, when you are mailing a project schedule out to your team and need to copy your manager about the schedule. Use a comma or a semi-colon to separate multiple addresses.</span></p>
<p class="Note"><span style="font-size: 10pt;"><span style="font-weight: bold"><strong>Tip:</strong></span> Click the <img border="1" width="24" src="images/articles/image18.gif" height="22" class="img_whs18" /> button to conveniently access email addresses for your groups and other contacts in your contacts listing. The </span><a class="dropspot"><span style="text-decoration: underline;"><span style="font-size: 10pt; color: #0000ff;">Select Message Recipients</span></span></a><span style="font-size: 10pt;"> window appears. In this window, you can choose to view your Groups or Personal contacts or view your contacts by selecting a category. In the <span style="font-weight: bold"><strong>Contacts</strong></span> list, select the recipient(s) name and click the <span style="font-weight: bold"><strong>&gt;</strong></span> button. To select all contacts in a group or contact category click the <span style="font-weight: bold"><strong>&gt;&gt;</strong></span> button. Click the <span style="font-weight: bold"><strong>Accept Addresses</strong></span> button to complete your selection. <br /></span></p>
<p><span style="font-size: 10pt;"><img border="0" width="524" src="images/articles/select_message_recipients.gif" height="323" class="img_whs17" /></span></p>
</td>
</tr>
<tr valign="top" class="whs10">
<td width="10%" class="whs19">
<p class="whs12"><span style="font-size: 10pt;">BCC</span></p>
</td>
<td width="89%" class="whs20">
<p><span style="font-size: 10pt;">Use the BCC feature (blind carbon copy) when you want to keep other recipients informed of your email message, but do not want other recipients on the email to see the email address. This field is especially helpful when you want to send out mass mailings. When you need to compose a mass mailing to many recipients, type each of the email addresses all in the <span style="font-weight: bold"><strong>BCC</strong></span> field (separated by a comma or semi-colon). This way, the only email address that will appear in your recipients <span style="font-weight: bold"><strong>BCC</strong></span> field is their own.</span></p>
<p class="Note"><span style="font-size: 10pt;"><span style="font-weight: bold"><strong>Tip:</strong></span> Click the <img border="1" width="22" src="images/articles/image19.gif" height="22" class="img_whs21" /> button to conveniently access email addresses for your groups and other contacts in your contacts listing. The </span><a class="dropspot"><span style="text-decoration: underline;"><span style="font-size: 10pt; color: #0000ff;">Select Message Recipients</span></span></a><span style="font-size: 10pt;"> window appears. In this window, you can choose to view your Groups or Personal contacts or view your contacts by selecting a category. In the <span style="font-weight: bold"><strong>Contacts</strong></span> list, select the recipient(s) name and click the <span style="font-weight: bold"><strong>&gt;</strong></span> button. To select all contacts in a group or contact category click the <span style="font-weight: bold"><strong>&gt;&gt;</strong></span> button. Click the <span style="font-weight: bold"><strong>Accept Addresses</strong></span> button to complete your selection. <br /></span></p>
<p><span style="font-size: 10pt;"><img border="0" width="524" src="images/articles/select_message_recipients.gif" height="323" class="img_whs17" /></span></p>
</td>
</tr>
<tr valign="top" class="whs10">
<td width="10%" class="whs22">
<p class="whs12"><span style="font-size: 10pt;">Attachments</span></p>
</td>
<td width="89%" class="whs23">
<p><span style="font-size: 10pt;">There are <span style="text-decoration: underline;"><span style="text-decoration: underline;">no size limitations</span></span> to the file attachments you can use with your email message. When you need to attach a file to your email, click the attachments icon <img border="1" width="21" src="images/articles/image20.gif" height="23" class="img_whs24" />. For additional information, refer to the </span><a href="images/articles/Attachments_for_Personal_Email.htm"><span style="text-decoration: underline;"><span style="font-size: 10pt; color: #0000ff;">Attachments for Personal Email</span></span></a><span style="font-size: 10pt;"> topic in this help file.</span></p>
</td>
</tr>
</tbody>
</table>
<ol class="whs2">
<li class="kadov-p">
<p class="whs3"><a name="compose_step3"><span style="font-size: 10pt;"></span></a><span style="font-size: 10pt;">Begin typing your message in the </span><a class="dropspot"><span style="text-decoration: underline;"><span style="font-size: 10pt; color: #0000ff;">compose area</span></span></a><span style="font-size: 10pt;"> at the bottom of the Compose Message window.</span></p>
<p><span style="font-size: 10pt;"><img border="1" width="685" src="images/articles/image21.gif" height="148" class="img_whs25" /></span></p>
</li>
<li class="kadov-p">
<p class="whs3"><span style="font-size: 10pt;">You can compose your email as a formatted message using </span><a class="popupspot"><span style="text-decoration: underline;"><span style="font-size: 10pt; color: #0000ff;">Rich Text</span></span></a><span style="font-size: 10pt;"> , or an unformatted message that does not use Rich Text.</span></p>
<ol class="whs2">
<li style="list-style: lower-alpha none outside" class="kadov-p">
<p class="whs3"><span style="font-size: 10pt;"><span style="font-weight: bold"><strong>If you want</strong></span> <span style="font-weight: bold"><strong>to format your message</strong></span> with specific fonts, font color, highlighted text, or use spell check and other formatting features, click the <span style="font-weight: bold"><strong>Use Rich Text</strong></span> option. This option can be used when you know your recipients can accept "HTML formatted" email messages. It is always recommended that you check what email format preference your recipients have. Most mail clients such as Outlook Express and Netscape Mail Client accept this option. For additional information, refer to the </span><a href="images/articles/Use_Rich_Text.htm"><span style="text-decoration: underline;"><span style="font-size: 10pt; color: #0000ff;">Use Rich Text</span></span></a><span style="font-size: 10pt;"> topic in this help file.</span></p>
</li>
<li style="list-style: lower-alpha none outside" class="kadov-p">
<p class="whs3"><span style="font-size: 10pt;"><span style="font-weight: bold"><strong>If you do not</strong></span> <span style="font-weight: bold"><strong>want to format your message</strong></span>, click the <span style="font-weight: bold"><strong>Do Not use Rich Text</strong></span> option. For additional information, refer to the </span><a href="images/articles/Do_Not_Use_Rich_Text.htm"><span style="text-decoration: underline;"><span style="font-size: 10pt; color: #0000ff;">Do Not use Rich Text</span></span></a><span style="font-size: 10pt;"> topic in this help file.</span></p>
</li>
</ol></li>
<li class="kadov-p">
<p class="whs3"><span style="font-size: 10pt;">Once you composed your message, click one of the following options:</span></p>
<table border="1" width="100%" cellspacing="0" class="whs7">
<tbody>
<tr valign="top" class="whs10">
<td width="10%" class="whs11">
<p class="whs12"><span style="font-size: 10pt;">Spell Check</span></p>
</td>
<td width="89%" class="whs13">
<p><span style="font-size: 10pt;">To use Spell Check, click the </span><a class="dropspot"><span style="text-decoration: underline;"><span style="font-size: 10pt; color: #0000ff;">spell check button</span></span></a><span style="font-size: 10pt;"> . (This option is only available when creating a message with the Rich Text option).</span></p>
<p><span style="font-size: 10pt;"><img border="1" width="30" src="images/articles/image306.gif" height="49" class="img_whs26" /></span></p>
</td>
</tr>
<tr valign="top" class="whs10">
<td width="10%" class="whs19">
<p class="whs12"><span style="font-size: 10pt;">Send</span></p>
</td>
<td width="89%" class="whs20">
<p><span style="font-size: 10pt;">Click <span style="font-weight: bold"><strong>Send</strong></span> if you are ready to send your message to all of your recipients.</span></p>
</td>
</tr>
<tr valign="top" class="whs10">
<td width="10%" class="whs14">
<p class="whs12"><span style="font-size: 10pt;">Save Draft</span></p>
</td>
<td width="89%" class="whs15">
<p><span style="font-size: 10pt;">Click <span style="font-weight: bold"><strong>Save</strong></span> <span style="font-weight: bold"><strong>Draft</strong></span> if you want to save a copy of the email in your drafts folder without sending it. For additional information, refer to the </span><a href="images/articles/Save_Draft.htm"><span style="text-decoration: underline;"><span style="font-size: 10pt; color: #0000ff;">Save Draft</span></span></a><span style="font-size: 10pt;"> </span><a href="images/articles/Do_Not_Use_Rich_Text.htm"><span style="text-decoration: underline;"></span></a><span style="font-size: 10pt;">topic in this help file.</span></p>
</td>
</tr>
<tr valign="top" class="whs10">
<td width="10%" class="whs14">
<p class="whs12"><span style="font-size: 10pt;">Save Backup</span></p>
</td>
<td width="89%" class="whs15">
<p><span style="font-size: 10pt;">Click <span style="font-weight: bold"><strong>Save</strong></span> <span style="font-weight: bold"><strong>Backup</strong></span> if you want to save a backup copy of the email in your drafts folder. For additional information, refer to the </span><a href="images/articles/Save_Backup.htm"><span style="text-decoration: underline;"><span style="font-size: 10pt; color: #0000ff;">Save Backup</span></span></a><span style="font-size: 10pt;"> topic in this help file.</span></p>
</td>
</tr>
<tr valign="top" class="whs10">
<td width="10%" class="whs19">
<p class="whs12"><span style="font-size: 10pt;">Clear Message</span></p>
</td>
<td width="89%" class="whs20">
<p><span style="font-size: 10pt;">Click <span style="font-weight: bold"><strong>Clear</strong></span> <span style="font-weight: bold"><strong>Message</strong></span> if you want to cancel all changes and return to the <span style="font-weight: bold"><strong>Mail</strong></span> page without saving changes. For additional information, refer to the </span><a href="images/articles/Clear_Message.htm"><span style="text-decoration: underline;"><span style="font-size: 10pt; color: #0000ff;">Clear Message</span></span></a><span style="font-size: 10pt;"> topic in this help file.</span></p>
</td>
</tr>
</tbody>
</table>
</li>
</ol>
<p class="Note"><span style="font-weight: bold"><strong>Note:</strong></span> New messages can be displayed in a new or existing window. To change this setting, refer to the <a href="settings/46-mail/221-mail-preferences.html"><span style="text-decoration: underline;"><span style="color: #0000ff;">Mail Preferences</span></span></a> topic in this help file.</p>
<p class="whs27"> </p>