<p><span style="font-size: 10pt;">With <strong>Auto Versioning</strong> you can automatically keep all versions of a document until it is explicitly deleted or collapsed. <strong>Auto Pruning</strong> allows you to configure how many versions of the files you need to keep and how many days to keep the least current version of the file.</span></p>
<h3><span style="color: #9a1218;">Auto Versioning On</span></h3>
<h3><em>Follow these steps to configure Auto Versioning:</em></h3>
<p><span style="font-size: 10pt;"><strong>> Verify the permissions necessary to unlock a file. For additional information, refer to the <a href="index.php?option=com_content&view=article&id=175:features-access-privileges&catid=63:document-management-system&Itemid=10" title="Features and Access Privileges"><strong>Features Access Privileges</strong><strong> in this help file.</strong></a></strong></span></p>
<p><span style="font-size: 10pt;"><strong>> Access the <span style="font-weight: bold">Modify File Details</span> page. Refer to</strong></span><a href="index.php?option=com_content&view=article&id=174:accessing-the-features&catid=63:document-management-system&Itemid=10" title=" Accessing the Features"><span style="font-size: 10pt;"><strong> Accessing the Features</strong></span></a><span style="font-size: 10pt;"><strong> </strong></span><a href="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/Accessing_the_Features_doc.htm"><span style="text-decoration: underline;"><span style="color: #0000ff;"></span></span></a><span style="font-size: 10pt;"><strong>topic in this help file for additional information.</strong><br /><br /><img src="images/articles/images/AutoVersioning1/modifyfiledetails.jpg" /></span></p>
<p><strong><span style="font-size: 10pt;">> To turn versioning on without Auto Pruning, click the ON button. </span><span style="font-size: 10pt;">.</span></strong></p>
<h3><img src="images/articles/images/AutoVersioning1/versioningonoff.jpg" /></h3>
<p><span style="font-size: 10pt;"><strong>> Click </strong><a class="dropspot"><span style="text-decoration: underline;"><span style="color: #0000ff;"><span style="font-weight: bold"></span></span></span></a><strong>the Modify button at the bottom of the screen.</strong></span></p>
<p><img src="images/articles/images/AutoVersioning1/modify.jpg" /></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><strong>> Open up an old version of the file by clicking on the revision number.</strong></span></p>
<p><img src="images/articles/images/AutoVersioning1/version number.jpg" /></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong><span style="color: #9a1218;">Note</span>:</strong></span> Any group user with the ‘Read’ permission can open/download an old version of a file.</span></p>
<p><span style="font-size: 10pt;"><strong>> C</strong><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><strong>ollapse all versions in order to delete all the previous versions of a file (finalize) and only keep the most recent one.</strong> </span></span></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong><span style="color: #800000;"><img src="images/articles/images/AutoVersioning1/collapseallversionsbutton.jpg" /></span></strong></span></span></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong><span style="color: #9a1218;">Note</span>:</strong></span> Only the group owner, group administrator or the file owner can collapse all versions of a file. Refer to the <a href="index.php?option=com_content&view=article&id=175:features-access-privileges&catid=63:document-management-system&Itemid=10" title="Features and Access Privileges">Features Access Privileges</a> in this help file for additional information.</span></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><strong>> Revert to a previous version and make it the “current” version.</strong></span></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong><span style="color: #800000;"><img src="images/articles/images/AutoVersioning1/revert.jpg" /></span></strong></span></span></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong><span style="color: #9a1218;">Note</span>:</strong></span> Only the group owner, group administrator or the file owner can revert to a previous version of a file. Refer to the <a href="index.php?option=com_content&view=article&id=175:features-access-privileges&catid=63:document-management-system&Itemid=10" title="Features and Access Privileges ">Features Access Privileges</a> topic in this help file for additional information.</span></p>
<h3><span style="color: #9a1218;">Auto Pruning On</span></h3>
<h3><em>Follow these steps to configure Auto Pruning:</em></h3>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><strong>> Click the ON button </strong><a class="dropspot"><span style="text-decoration: underline;"><span style="color: #0000ff;"><span style="font-weight: bold"></span></span></span></a><strong>and select <span style="font-weight: bold">Auto Pruning ON.</span></strong></span></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold">> Set a number of files you want to keep </span></span></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><span style="font-weight: bold">> S</span>et the number of days in the past to keep </span></span></p>
<p><img src="images/articles/images/AutoVersioning1/autopruningon.jpg" /></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong><span style="color: #9a1218;">Note</span>:</strong></span> This is configurable per-file.</span></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><strong>> Click the Modify button at the bottom of the screen.</strong></span></p>
<h4><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><img src="images/articles/images/AutoVersioning1/modify.jpg" /></span></h4>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong><span style="color: #9a1218;">Note</span>:</strong></span> Only the group owner, group administrator or the file owner can set versioning on a file. Refer to the <a href="index.php?option=com_content&view=article&id=175:features-access-privileges&catid=63:document-management-system&Itemid=10" title="Features and Access Privileges">Features Access Privileges</a> topic in this help file for additional information.</span></p>