<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">You can create a sub-group within an existing group. Sub groups are helpful in further classifying a particular group. For example, a support team can be divided into members working on different shifts, day and night. You can use the sub-groups to organize your groups into smaller manageable units. </span></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">A sub-group will function similar to a group. Members of a group do not automatically become members of a sub-group within the group. Every member has to explicitly be invited or added in the sub-group as well. The administrator/owner of the group becomes a member of the sub- group by default. </span></p>
<h2><span style="font-size: 14pt; font-family: arial,helvetica,sans-serif;">Usage Guidelines</span></h2>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">To create a new Sub Group, follow these steps:</span></p>
<ol class="whs1">
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Click the Groups tab on the left navigation bar of the HyperOffice window. </span></p>
<p><img class="img_whs2" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image58.jpg" width="98" border="1" height="581" /></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Click the Group Memberships<span class="dropspot"> icon. The Active Memberships<a class="dropspot"><span style="text-decoration: underline;"><span style="color: #0000ff;"></span></span></a> page appears.</span></span></p>
<p><img class="img_whs3" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/active-memberships.gif" width="573" border="1" height="189" /></p>
<p><img class="img_whs4" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image333.gif" width="87" border="0" height="80" /></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Click the Administration link of the group you want to create the sub-group under. </span></p>
<p><img class="img_whs5" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image201.gif" width="565" border="1" height="41" /></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">The  Group Administration page appears. </span></p>
<p><img class="img_whs6" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/group_adminstration.gif" width="568" border="1" height="162" /></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Click the Create new Subgroup link to create a new sub-group within this group. </span></p>
<p><img class="img_whs7" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image202.gif" width="170" border="1" height="56" /></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">The Create Subgroup page appears. </span></p>
<p><img class="img_whs8" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/create_subgroup.gif" width="568" border="1" height="328" /></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Complete the following fields for your group, then click the Create Subgroup button:</span></p>
<p><img class="img_whs9" src="http://www.hyperoffice.com/hyperoffice/helpengine/en_US/image337.gif" width="124" border="0" height="22" /></p>
</li>
</ol> 
<table class="whs10" width="100%" border="0" cellspacing="0">
<tbody>
<tr class="whs13" valign="top">
<td class="whs14" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><a name="Group"></a>Group Name</span></p>
</td>
<td class="whs16" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Type the name of your group. It is good practice to use descriptive names for a group like Administration, Finance, Sales, etc. The group name will be unique for the groups within the company. This is a required field</span></p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs17" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Password</span></p>
</td>
<td class="whs18" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Specify a password to be used by members when joining this group. The password will make it mandatory to get authorization or information regarding the group, to be able to join the group and authenticates new users. </span></p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs17" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Password (verify)</span></p>
</td>
<td class="whs18" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Type your password in again to verify its authenticity. </span></p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs19" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Description</span></p>
</td>
<td class="whs20" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">The description field stores information about the group. All additional information of the activities of the group and the details of the type of members of the group can be defined in the description of the group. </span></p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs21" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Mission</span></p>
</td>
<td class="whs22" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">The mission of the group defines the objective of having the group. Both description and Mission are useful fields in understanding the groups at a later point in time and also remove complexity of group interaction by removing redundancy.</span></p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs19" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Members of the group may invite their friends</span></p>
</td>
<td class="whs20" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">To enable this option; select the checkbox next to the field. This feature enables members of the group to invite other members to join the group. By default this checkbox is not selected, meaning that only the Administrator/owner of the group can invite other members to join the group. </span></p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs21" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Member of the group may view all sub groups</span></p>
</td>
<td class="whs22" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">When this option is selected, the members of the group can also see all the subgroups. By default this option is not selected. </span></p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs19" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Members may join only if invited</span></p>
</td>
<td class="whs20" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">This option restricts users from directly joining this group. When you want to restrict access to only members you select, you can select the checkbox next to this option. Only when you invite the members to join the group explicitly, will they be able to join the group. By default this option is not selected. </span></p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs21" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Allow group members to see all members</span></p>
</td>
<td class="whs22" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">This option allows the members of a group to see all the other members in the group. By default this option is selected. To active this option, select he checkbox next to the field. </span></p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs19" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Group has a links section</span></p>
</td>
<td class="whs20" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">This option is selected and added by default. When the checkbox is selected, the <span style="font-weight: bold"><strong>shared links</strong></span></span> module for the application is activated for this group. For removing this option, deselect the checkbox.</p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs21" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Group has a contacts section</span></p>
</td>
<td class="whs22" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">This option is checked and added by default. When the checkbox is selected, the <span style="font-weight: bold"><strong>shared contacts</strong></span></span> module for the application is activated for this group. For removing this option, deselect the checkbox.</p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs19" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Group has a calendar section</span></p>
</td>
<td class="whs20" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">This option is checked and added by default. When the checkbox is selected, the <span style="font-weight: bold"><strong>shared calendar</strong></span></span> module for the application is activated for this group. For removing this option, deselect the checkbox.</p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs21" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Group has a shared documents section</span></p>
</td>
<td class="whs22" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">This option is checked and added by default. When the checkbox is selected, the <span style="font-weight: bold"><strong>shared documents</strong></span></span> module for the application is activated for this group. For removing this option, deselect the checkbox.</p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs19" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Group has a chat section</span></p>
</td>
<td class="whs20" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">This option is checked and added by default. When the checkbox is selected, the <span style="font-weight: bold"><strong>chat</strong></span> module for the application is activated for this group. For removing this option, deselect the checkbox.</span></p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs21" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Group has a tasks section</span></p>
</td>
<td class="whs22" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">This option is checked and added by default. When the checkbox is selected, the <span style="font-weight: bold"><strong>shared tasks</strong></span><span style="font-weight: bold"> </span>the checkbox.</span><span style="font-size: 10pt;"> module for the application is activated for this group. For removing this option, deselect</span></p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs19" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Group has a voting section</span></p>
</td>
<td class="whs20" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">This option is checked and added by default. When the checkbox is selected, the <span style="font-weight: bold"><strong>voting</strong></span> module for the application is activated for this group. For removing this option, deselect the checkbox.</span></p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs21" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Group has a forums section</span></p>
</td>
<td class="whs22" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">This option is checked and added by default. When the checkbox is selected, the <span style="font-weight: bold"><strong>forums</strong></span> module for the application is activated for this group. For removing this option, deselect the checkbox.</span></p>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs19" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Default User Permissions</span></p>
</td>
<td class="whs20" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">The default <span style="font-weight: bold"><strong>user permissions</strong></span> option defines the options you can give to the members of the group for Tasks, Contacts, Calendar, Voting, Links, and Forums. There are five different options that can be selected from the drop-down lists to assign user permissions, they are: </span></p>
<ul class="whs23">
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong>Banned from a particular Section:</strong></span> When you select this option for any of the sections, you restrict members of this group from accessing this particular section. </span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong>Only View a particular Section:</strong></span> Selecting this option for a section will allow viewing permission to the members of the group. The members will only be able to view the information within this section. </span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong>View and add a particular section:</strong></span> When you select this option, you create a group, giving the members of the group access to adding information as well as viewing information. </span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong>View, add, edit and delete information from a particular section which the user: </strong></span>When you select this option, you give a user complete control of all the information specific to the member within this section.</span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong>View, add, edit and delete information from a particular section, which any group user creates:</strong></span> When you select any one of these options, you get complete control of all the information within this section. </span></p>
</li>
</ul>
</td>
</tr>
<tr class="whs13" valign="top">
<td class="whs19" width="24%">
<p class="whs15"><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">Default Permission for Shared Documents</span></p>
</td>
<td class="whs20" width="75%">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">You can define the permissions for shared documents by selecting the checkbox next to the permission you want to assign. By default all the options are enabled for a new group.</span></p>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">The different permissions you can assign are:</span></p>
<ul class="whs23">
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong>Read:</strong></span> This option will enable members of the group to view the files in the common folder for the group.</span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong>Write:</strong></span> This option will allow members of the group to create new documents in the shared folder for the group.</span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong>Delete:</strong></span> This option will allow members of the group to delete files from the common directory</span></p>
</li>
<li class="kadov-p">
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><span style="font-weight: bold"><strong>Create Directories:</strong></span> This option will enable the members of the group to create additional sub directories within the Shared Documents root directory for the group. </span></p>
</li>
</ul>
</td>
</tr>
</tbody>
</table>
<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;"><br /></span></p>