<p><span style="font-size: 10pt; font-family: arial,helvetica,sans-serif;">With auto versioning you can automatically keep all versions of a document until it is explicitly deleted or collapsed. You can turn auto versioning on or off.<br /><br /><span style="font-size: 12pt;"><strong>Follow these steps for Auto Versioning:</strong></span><br /><br />1. Access the Modify File Details page. Refer to Accessing the Features topic in this help file for additional information.<br /><br />2. Verify the permissions necessary to unlock a file. For additional information, refer to the Features Access Privileges in this help file.<br /><br />3. To turn versioning on without Auto Pruning, click the ON button and click the Modify button at the bottom of the screen.<br /><br />4. To turn versioning on with Auto Pruning, click on the ON button and select Auto Pruning ON, then select the type of auto pruning you want to set on the file and click the Modify button at the bottom of the screen.<br /><br /><strong>Note:</strong> Only the group owner, group administrator or the file owner can set versioning on a file. Refer to the Features Access Privileges topic in this help file for additional information.<br /><br /><span style="font-size: 12pt;"><strong>If you choose auto-pruning, you can:</strong></span><br /><br />* set a number of files you want to keep <br /><br />*set the number of days in the past to keep<br /><br />* set “no pruning”.<br /><br />This is configurable per-file.<br /><br /><span style="font-size: 12pt;"><strong>With Auto Versioning you can also:</strong></span><br /><br />* Open up an old version of the file by clicking on the revision number.<br /><br /><strong>Note:</strong> Any group user with the ‘Read’ permission can open/download an old version of a file.<br /><br />* Collapse All Versions in order to delete all the previous versions of a file (finalize) and only keep the most recent one.<br /><br /><strong>Note:</strong> Only the group owner, group administrator or the file owner can collapse all versions of a file. Refer to the Features Access Privileges in this help file for additional information.<br /><br />* Revert to a previous version and make it the “current” version.<br /><br /><strong>Note:</strong> Only the group owner, group administrator or the file owner can revert to a previous version of a file. Refer to the Features Access Privileges topic in this help file for additional information.<br />Usage Guidelines</span></p>