Hey,
I'm in charge of the registration table at Moline. We are putting together around 300 packets which will include area brochures along with an agenda of the weekend events. We are getting to the hotel an wednesday if you want me to add the other items to the packets. Registration table will open friday morning located near the venders. 
You can call me at 
815-865-5028 
Brad Ward
Vice President 
Midwest Oliver Collectors

A copier will be available by the hotel at a fee. 
Our club has had good luck with one of those 4 in 1 color copiers, they are reasonably priced($200-$400) and can be used with a computer or as a stand alone copier. They are small enough to be portable. I would think you could keep it in the vending trailer. 
Just a thought