[b:142m490t]The following meeting minutes are subject to changes, corrections and approval at the next HPOCA board meeting.[/b:142m490t]

HPOCA Board of Directors Meeting
November 13, 2004
Springfield, Ohio
18 Members present.

Bill Gamble gave the Invocation.

Minutes from the Board Meeting in Madison, S.D. on August 27, 2004 were read and approved.

Treasurer’s report $157,779.35 on 11-1-04.
HPO Foundation Wells Fargo Bank in South Bend, IN. $22,000.00.
Paul Rode moved to approve the Treasurer’s report it was seconded by Bill Meeker. Motion passed.

Income from the #3 Toy Tractor sales $87,157.40. With about 30 toy tractors remaining to be sold. With cost of the toy tractors $78,230.85 and the cost of the restoration of the Old #3 tractor at $29,171.49 the HPOCA lost money on the project. The HPOCA would like to close the books on the project and tell the Smithsonian Institute the HPOCA lost money on this project.

HPO Foundation will have an insert in the May/June magazine asking for contributions and it was also discussed of having a Sale at a Summer Show to help raise money for the HPO Foundation.

Membership:	Bill Meeker 5720 Magazines were mailed out Nov/Dec. issue.
A group in Canada would like to start a Chapter and there is also talk of starting a Chapter in Arizona.

Promotion and Publicity: Terry stated that Mark Sletten is interested in the Office of Promotion and Publicity of the HPOCA. Bill Meeker made the motion and it was 2nd by Jim Muhs to accept this. Motion passed.

Activities:	Jim Kline reported:
Winter-get-together in Moline, IL. Feb. 24-27, 2005
Summer National Show in Baraboo, WI. Aug. 19,20, 21, 2005
Winter-get-together in Fort Meade, Florida Feb. 2006
Summer National Show Dover, Ohio 2006 The Buckeye Oliver Club is to help.
Summer Show for 2007- 4 Show sites have been presented.
1.Brigden, Ontario, Canada
2.Central Michigan. One man is running this show at the Fair Grounds. A motion was made by Albert Duroe to table this show until a Chapter can help with it. Bill Meeker 2nd and it passed.
3.Portland, IN. there is no close hotels, Albert Duroe made the motion and 2nd by Jim Muhs to table this because there is no Chapter interested in helping with this show. Motion passed.
4.Ottawa, Kansas, 2nd week of Sept. located S.W. of Kansas City, Kansas. Jim Kline made a motion for this Show to be a Secondary
Summer Show for 2007. Seconded by Albert Duroe and passed.

Chris and Becky Losey gave a report about the Advertising Revenues for the Sept/Oct. 2004 and Nov/Dec. 2004. One advertiser has been suspended from advertising in the magazine until his account is paid in full. Advertising is up. But still losing money on the advertising in the magazine. Albert Duroe made a motion to raise the rate on advertising to break even. 2nd by Bill Meeker and passed. 
This is the cost to add more pages for advertising in the magazine.
4 pages added - $771.26 B/W
4 pages added - $1259.00 Color
8 pages added $1312.00 B/W
8 pages added - $2185.00 Color
Albert Duroe made a motion to let Terry work with Pat Ertel about renewing his contract and Driveline for 2005 for about 6% or $5000.00 increase. Jim Muhs 2nd and passed.
The Board discussed with Chris and Becky Losey their Contract for 2005. Bill Meeker made the motion and was seconded by Albert Duroe to renew Chris and Becky Losey’s contract for 2005. Passed.
Membership renewal- Terry is to talk to Rick at McMillens about the renewal time period at 60 days before, the month of, and 60 days after the subscription has ran Out. McMillens reports membership renewals weekly to Bill Meeker and a report for the month now.

Albert Duroe Made a motion for a new Membership Directory Book and to have advertising pages to help cover the cost. Bill Meeker 2nd and passed.

Video Media Production made the video of the Summer Show at Madison, S.D. They will send out a notice to those on a mailing list from previous years.
Terry sent in the application and money for the Louisville Farm Show in Feb. Jim Muhs made a motion to go to the Louisville Farm Show and to reimburse Terry for his expenses. Jim Kline 2nd and passed.

No old business.

New business: The loan to I&amp;I is to expire in Jan. , 2006.
Terry proposed for the HPOCA to help The Floyd County Museum to get the loan of the #3 Tractor from the Smithsonian Institute back to Charles City where it was made at. 2nd by Jim Kline and passed.
Adjourned.

Jerry Ellis, Secretary[/b]