The following summary will appear in the Nov/Dec issue of the HPOCA magazine.  -- Chris Losey




[b:1wieg5b1]Summary of recommended bylaw changes.[/b:1wieg5b1]

 

The bylaws committee has met and reviewed the current bylaws. We have found deficiencies sufficient to recommend the following changes;

Article II section D, Due to changes in membership service providers, we opt to change this from a physical address, and publish the current office in the magazine.

Article III section A, corrects the current principle address.

Article IV section D (1) outlines authority for elections.

Article IV section D (2) Requires that Directors be elected, and the terms to be used. It also changes the Director of Membership to become the Director of Membership and Chapter Coordinator, this position is to be elected by Chapter representatives, from the body of the same. Which shall consist of 1 representative from each chapter who wish to send one.

Article IV section D (2) a. This change effects the way we seat a nominating committee. Instead of being appointed by the President, it is recommended this be comprised of volunteer members. The procedure is outlined in the proposal, please read carefully.

Article IV section D (2) b. The major change recommended in this sub-paragraph, is to add provisions which require accountability for all ballots printed.

Article IV section D (2) c. Sets term limits for elected positions.

Article IV section D (2) d. Requires a candidate for Treasurer be bondable. This also recommends that Board of Director positions be limited to one per family.

Article IV section D (2) e. Sets procedure for amending bylaws.

Article IV section F Establishes Service Officers.

Article IV section G Defines the duties of Service Officers.

Article VI section E Requires board members receive no compensation for performing their duties.

Article VII section B (7) Makes a requirement for a minimum of 3 members serving on each committee.

Article VII section B (8) Allows for sub-committees.

Article VII section C (1) Describes the duties of the Membership and Chapter coordination committee.

Article VII section C (2) Remove the words ‘No other committee or board member shall move on a project without the approval of this committee &amp; the Board of Directors.’ This is an autonomous clause, which is inappropriate in view of the fact than no other committee enjoys the same privilege

ArticleVII section C (3) e. Moves appropriation of funding to Finance and Planning. This is the committee responsible for budgeting, it is proper that this committee handle this duty also, as they would have a better knowledge as to what the financial situation is.

Article VIII section B Allows the bylaws to take precedence over Roberts Rules of Order. Bylaws should govern an organization, whereas, Roberts should govern a meeting. 

Article X section D Adds a disciplinary procedure. This is recommended under Parliamentary Law, and protects the corporation.

 

You may find minor changes effecting the numbering, and some wording, on the Proposed Bylaws. These have no effect on the body of the document, and are done out of necessity to make the bylaws better understood. This should be considered as an outline for reference to where major changes were recommended. You are encouraged to read the entire proposal.

 

I would like to take this opportunity to thank those who contributed to this effort. Committee members, Paul W. Rode, Jr., Lee E. Smith, Peter Markowski, Bill Bechthold, Terry Allen, Larry Widner, Bill Brandt, Frank Dodson, Duane ‘Uncle Du’ Brandt, and John Hume, as well as all the members who contributed your valuable suggestions. Without your contributions this effort would have not been possible!!!

 

Respectfully submitted,

                                                     Andy Blackwood

                                                     Bylaws Committee Chairman