 4th congressional bylaws michigan rsquo s 4th congressional district republican committee bylaws article 1 ndash name the name of this committee shall be the 4th congressional republican executive committee hereinafter referred to as the district committee article 2 ndash purpose the purpose of the district committee shall be to a perform all duties delegated to it by law and such other duties not prohibited by law b coordinate the affairs and business of the 4th district committee c promote active citizenship through the county republican committees in the district d provide a vehicle for citizens of the 4th congressional district to influence the direction purposes and goals of the republican party e support republican candidates seeking elective office at the local county state and national levels article 3 ndash powers the powers of the district committee shall be to a administer its business and property b transact necessary business between conventions c serve as the policymaking board of the 4th congressional district committee article 4 ndash membership section 1 the regular members of the district committee shall be a those fifteen 15 persons elected at the district caucus of the winter state convention in every oddnumbered year as provided by law and b the congressional district officers and c the six 6 representatives who with the district chair comprise the district delegation to the michigan republican state committee section 2 each member shall be a resident of and a registered elector in the 4th congressional district of michigan section 3 the regular members of the district committee shall be elected in accordance with article 7 section 4 vacancies occurring in the membership of the district committee shall be filled by election by the remaining members of the district committee provided at least ten 10 days rsquo notice of that intent has been given prior to the meeting where the replacement shall be made section 5 resignations by members of the district committee shall be made in writing to the chair and the secretary and shall be announced to the district committee at the next regular meeting of the district committee if the office to be filled is the district chair a meeting of the executive committee shall be called by the secretary within 20 days of written notice of the vacancy the interim chair for the meeting to replace the chair will be the district treasurer article 5 ndash officers section 1 the officers of the district committee shall be the district chair the vicechair the secretary and the treasurer section 2 the district committee officers shall be elected in accordance with article 7 section 3 the term of office for the elected officers shall be for two 2 years or until their successors are elected section 4 the duties of the officers shall be prescribed in article 6 article 6 ndash duties of the officers section 1 it shall be the duty of the district chair to a call district committee meetings and district caucuses as provided by law or committee rules b preside over all meetings of the district committee and the call to order of the district caucuses as provided by law or committee rules c create temporary or special committees or appoint members to them d serve as an exofficio member of all committees e cause a budget to be prepared for each fiscal year and submitted to the district committee for approval f make determinations on all procedural and substantive matters relating to the implementation of the district committee rsquo s policies g perform such duties as may be provided by law h to make aware executive committee members and officers from the county executive committees of any desire on the part of anyone wishing to become a candidate for officer on the 4th congressional committee for the next two year cycle section 2 the vice chairs for their district shall a discharge any of the responsibilities of the chair in case of his or her absence or disabling b perform all other duties as may be assigned by the chair section 3 the secretary shall a make and keep accurate records of the actions taken at all district committee meetings and shall publish minutes at each succeeding meeting except those that pertain to another office or committee b handle correspondence of the district committee and shall issue notices of meetings either electronically or by postal service as well as the call to district conventions and caucuses when the responsibility of that call falls upon the district committee c in the absence of the secretary at any meeting the chair shall appoint a secretary protempore d keep a current roster of the district committee and monitor requests for distribution section 4 the treasurer shall a receive and be custodian of all funds of the district committee and deposit them in the name of the district committee in a bank designated by the district committee b pay all district committee bills when authorized by the district chair subject to the following limits 1 the district chair has approval authority for up to 100000 per invoice 2 any expenditure above 100000 must be approved by the executive committee this prior approval will serve as the authority to pay the resultant invoice when the committedto product or service is complete and accepted c keep an account of all moneys received and disbursed and shall report in full at all district committee meetings d provide a most recent report to each executive committee member e provide an annual report to each executive committee member and county chairs at the close of each fiscal year f have a review audit of the district committee rsquo s financial records at the close of each fiscal year of so directed by the district committee g file in a timely manner any and all financial reports required by law section 5 all officers shall turn over to their successor all funds assets books records and other properties pertaining to the affairs of the district committee no later than 30 days upon leaving office this shall include all electronic as well as hard copies article 7 ndash elections section 1 the election of officers state committee members and regular members of the district committee shall be conducted at the district caucus of the winter state convention of every oddnumbered year as provided by law in accordance with state committee bylaws and rules section 2 the caucus at which the elections shall take place will determine the form of the election election of officers and state committee members shall be by slot or slate election of executive committee members may be by slot or by slate as the rules so designate nominations from the floor may only be by slot all elections must be won by 50 plus one vote if no candidate receives 50 plus one vote the two candidates with the highest number of votes will face one another in a runoff election section 3 a nominations shall reflect the goal of providing each one of the 15 counties within the 4th district an elected representative to the district executive committee in the event that there are no nominations from the floor or slate from a county the caucus chair shall place a name in nomination from that county b with a goal of dispersing the six state committee members throughout the 15 counties the state committee members shall be allocated by region the district shall have three 3 regions with each region receiving two 2 state committee members 1 the chair shall determine regions based upon both geographic relationship and each county rsquo s percentage of the district rsquo s nominee for congress in the most recent election 2 the counties within a region must share geographic borders and no region should be greater than 36 of the nominee rsquo s total votes nor less than 30 of the nominee rsquo s total votes 3 the district chair shall submit proposed regions to the district executive committee for approval no less than thirty 30 days prior to the district caucus at which state committee members are to be elected 4 the district chair shall appoint the regional caucus chairs to conduct the business of the caucus c nominations for state committee 1 nominations will be conducted by region 1 2 and 3 2 each region shall caucus and shall vote for each regions two representatives to the state committee 3 in the event there are more than 3 nominees for state committee at a regional caucus only the top three vote getters after the first ballot will be placed on the final ballot for consideration 4 if a second ballot is required the top two vote getters will be selected to be on the state committee from that region article 8 ndash removal section 1 officers of the district committee shall be removed from office for dereliction of duty or malfeasance of office by a threefourths 34 majority vote of the membership present at a meeting called for that purpose provided that at least ten 10 days rsquo advance notice is given to all district committee members section 2 state committee members and regular members of the district committee shall be removed from their respective positions for good cause by a threefourths 34 majority vote of the membership of the district committee present at a regularly scheduled meeting provided that at least ten 10 days advance notice is given to all district committee members section 3 if any member of the district committee is attributed with three 3 unexcused absences per two year term that member may be deemed to have resigned an unexcused absence shall be defined to mean any absence where the chair vice chair or secretary is not notified of the absence in advance or where said member has not sent a proxy in accord with article 10 article 9 ndash meetings section 1 meetings of the district committee shall be held quarterly at a time and place to be set with notice given at least ten 10 calendar days in advance thereof by the secretary meetings can be held in person by conference call or teleconference provided notification requirements are met section 2 special meetings of the district committee shall be held pursuant to a a resolution of a simple majority of the district committee at any district committee meeting b a petition signed by at least five 5 members and filed with the secretary at least ten 10 days in advance of any special meeting c ten 10 day notice may be waived in an emergency situation where the majority of the committee agrees section 3 a quorum of the district committee shall consist of onethird 13 of the regular membership of the district committee present in person or by proxy as provided in article 10 except for special meetings in accord with section 2 article 10 ndash proxies the secretary shall accept a proxy vote of any district committee member upon receiving written authorization from the member naming another resident of the 4th district as proxy provided that individual meets the requirements of article 4 of these bylaws no person shall hold more than one vote no proxy may vote on amendments to the bylaws the chair shall be empowered to appoint proxies at any meeting for those district committee members not present at the start of the meeting however should the member arrive before the end of that meeting they shall immediately be seated and the proxy nullified article 11 ndash fiscal year the fiscal year for the district committee shall be from january 1st to the last day of december each year article 12 ndash endorsements section 1 the district committee shall not endorse any primary candidate for public or committee office section 2 while it is desirable that officers maintain the official position of the district committee regarding issues and candidates nothing in these bylaws shall be interpreted to prohibit individual rights or prerogatives contrary to the organization article 13 ndash district dues each county shall be assessed annual dues per state convention delegate payable on or before april of each year such funds shall be collected by the district treasurer and deposited in the district account the dues will be determined annually by majority vote of the district committee the district committee shall name the depository for district funds the named depository shall be within a reasonable proximity of the district treasurer article 14 ndash parliamentary authority robert rsquo s rules of order newly revised shall be the parliamentary authority in those matters not covered by these bylaws the district chair shall appoint an official parliamentarian at all district committee meetings and caucuses as needed need will be determined by the chair article 15 ndash amendments section 1 these bylaws may be amended by a twothirds 23 vote of the entire membership of the district committee at a regularly scheduled meeting section 2 the secretary shall provide all members of the district committee with the text of the proposed amendments no less than ten 10 days prior to the meeting article 16 ndash dissolution clause in the event that this committee is disbanded all physical property and money whether in cash or held in any account will be dispensed at the discretion of the committee article 17 ndash ratification these bylaws shall become effective immediately upon adoption by a majority vote of the district committee in attendance at a regular scheduled meeting approved by majority vote june 24 2014 judy rapanos district chair amy carl secretary  